Understanding & Simplifying OSHA 300A Electronic Recordkeeping Requirements (Infographic)

Understanding & Simplifying OSHA 300A Electronic Recordkeeping Requirements (Infographic)

OSHA 300A Electronic Recordkeeping Requirements

What is the New Requirement?

OSHA released their final rule, OSHA 300A, as an amendment to their existing recordkeeping regulation. This removes the requirement to electronically submit to OSHA information from the OSHA Form 300 (Log of Work-Related Injuries and Illnesses) and OSHA Form 301 (Injury and Illness Incident Report). The OSHA 300A Electronic Recordkeeping requirement mandates that covered establishments with 250+ employees and establishments with 20-249 employees in certain high-risk industries must submit their 300A forms electronically. The ultimate goal of the regulation is to reduce workplace injuries and illnesses through this more accurate method of data collection.

Preparing Your Business

The submission deadline being March 2, 2019. Therefore, it is important to ensure that your business is equipped with the necessary resources to comply with the new regulation. Gensuite makes the electronic submission process faster & easier than ever before. Soon after the rule went into effect, we partnered with our subscribers to create a self-service single/multi-establishment CSV file feature integrated into our Incidents & Measurements application module – available to all I&M users at no additional cost.

This powerful tool is now equipped with additional flexibility, allowing you to choose which sites to include in your submission and to classify data by scope (i.e. Site or Dept level data, Establishment Type, etc.). As a community, we are dedicated to simplifying regulatory processes. Submitting OSHA 300A Electronic Recordkeeping data has never been easier with Gensuite.

3 Key Benefits to the OSHA 300A Electronic Recordkeeping Rule:

1. Improved health and safety. 

Electronic submission of this data will enable OSHA to use its enforcement and compliance assistance resources much more efficiently. Analysis of the data will improve OSHA’s ability to identify, target, and remove safety and health hazards as a means of preventing workplace injuries, illnesses, and deaths.

In addition, this data will allow for employers themselves to review the incidents within their own organization. This will provide a more targeted focus for areas of improvement, thus decreasing injury and illness rates and enhancing overall workplace health and safety.

2. Increased workplace transparency.

Employers can utilize the information made available by this rule as a way to benchmark their own workplace safety performance. Currently, employers have no way to compare their safety performance with other firms in their industry. Now, employers will be able to review internal injury rates to those at comparable establishments. This will allow for them to set workplace safety goals and crosscheck with others within the same industry.

3. Expanded workers’ rights and anti-retaliation protections.

Privacy is often a major concern for injured workers. When an injury or illness is reported to OSHA, their personal information is publicly disclosed. This is no longer the case with the new regulation, thus  significantly reducing the chances of identity theft and prioritizes your employees’ privacy rights.

Section 11(c) of the Occupational Safety and Health Act prohibits any person from discharging or otherwise discriminating against an employee who reports a fatality, injury, or illness. However, OSHA may not act under that section unless an employee files a complaint with OSHA within 30 days of the retaliation.

The final rule enables OSHA to cite an employer for retaliation even if the employee did not file a complaint, or if the employer has a program that deters or discourages reporting through the threat of retaliation. Typically, the objective in retaliating against an employee who reports a hazard is to intimidate them from asserting their rights. This new authority is monumental. It gives OSHA the ability to protect workers, who are oftentimes unable to speak for themselves or likely subjects to retaliation. In addition, this gives OSHA an important new tool in encouraging employers to maintain accurate and complete injury records.


To learn more about the Gensuite Incidents & Measurements app module & our streamlined OSHA 300A electronic submittal tool, visit our resources page or contact us today!

OSHA 300A Electronic Recordkeeping Requirements Infographic


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