We’ve all heard the phrase, “work smarter, not harder,” right? Have you ever been assigned with a time-consuming task that left you wishing there were an easier way to complete it? In Environmental, Health & Safety and Sustainability, operations are often limited to a few people, spreading them thin between all of the tasks that go into maintaining compliance. Spending immense amounts of time on repetitive, tedious tasks leaves little room to work on improving programs or advancing company initiatives. Everyone is given the same 24 hours in a day, it’s what you do with them that makes a difference.
In order to make a meaningful impact in our work and the world around us, we have to be smart with our time, and the Gensuite team can help with that. To elaborate, here is a story about identifying misplaced time and using creative thinking and technology to recover from the grind.
A U.S.-based mass media broadcasting and cable television company, needed a time-saving solution when it came to their annual process to comply with Occupational Safety and Health Administration (OSHA) standards for Injury and Illness recordkeeping and communication. Like other U.S. companies falling under OSHA jurisdiction, EHS and Sustainability leaders must complete the Log of Work-Related Injuries and Illnesses (Form 300) and a summary (Form 300A), and then post the documents visibly at all business sites. These forms are important for employee awareness and safety, though entail a lengthy process, especially for large companies with numerous locations.
The company needed to record and post 3,700 logs to comply with the OSHA standard. Now, most administrators will manually generate the 300 and 300A forms. The good news for this company as Gensuite subscribers is that their team already capitalizes on the time savings inherent to a digital recordkeeping system – Gensuite’s Incidents & Measurements application – which make incident recording and analytics a relatively lean process. But there was still the matter of pulling the logs and summaries, saving them as PDF files and emailing them to each location for review, print and posting at thousands of sites. Gensuite collaborated with the company’s team and created an automated process that requires just two easy steps: administrators simply download PDF files and forward on to hundreds of locations at once, a process that previously required PDF files to be sent to each location individually, saving 5 clicks per log out of the 3,700 logs that needed to be recorded.
As the company learned, a digital compliance management system is key. Still sometimes, the precise solution that you need to maximize productivity isn’t built-in to the original product. The Gensuite team has two decades of technical experience and the ability to think outside of the box to customize their programs to do even more for your company. The Gensuite team offers more than just useful applications, they act as consultants to find the most effective EH&S and Sustainability strategy. For this company, Gensuite created a solution that would do the hard work for them, freeing them to do more in the day.
Do you ever find yourself wishing there was an easier way to do a task? Talk it through with us! Quick custom projects can have an immediate return on investment, saving your team time and resources.