Gensuite Contractor Management Software for Improved Safety Compliance

Many organizations today utilize the expertise of independent contractors to assist with particular aspects of their operations. It is important to establish a standardized process for choosing the right firm for the job while also tracking project progress, monitoring on-site safety, and assigning corrective action items to stay in compliance with OHSA safety rules. Developing and implementing a subcontractor management plan protects not only the contractors, but also employees over the course of the project to ensure the safety of every worker and that the job is progressing as it should.

Gensuite Contractor Management software provides the foundation needed for a proper facility management plan – as it works to enhance contractor safety performance in addition to ensuring regulatory compliance. Robust dashboards and comprehensive reporting capabilities allow supervisors and safety leaders to gather the insights they need to review contractor inspections and field observations to proactively mitigate safety risks that may potentially lead to both contractor and employee incidents.

Benefits of a Contractor Management System

  • Create a centralized database of all qualified contractors across the organization
  • Monitor contractor project progress and efficiently assign/monitor tasks through automated notifications and insights
  • Easily track behavior-based safety observations (BBS) during contractor field inspections
  • Assign and track tasks and preventative and corrective actions by contractor firm
  • Dashboards and reporting give visibility into contractor and employee trends to mitigate unwanted incidents
  • Provide support for your workplace injury prevention programs to improve safety at work

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How to Use Contractor Management Software to Build an Effective Contractor Safety Program

Contractor Management software digitizes and integrates all aspects of how your organization collaborates and manages projects when working with contractor firms. This then enables your team to create and maintain a centralized repository of contractor firms, electronically conduct contractor pre-qualifications, as well as track active projects and tasks.

It is important for contractors to also be involved in an organization’s workplace injury prevention program. For instance, receiving safety training and maintaining the appropriate certifications needed for their jobs to ensure that safety always remains a top priority. A software solution allows for real-time tracking of contractor injuries and illnesses, in addition to active monitoring of contractor tasks which facilitates a safety culture that protects contractors and employees alike.

Configure and Deploy Contractor Manager Software

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Deploy the system in as quickly as 4-6 weeks

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Resources

Contractor Manager Brief

Software built to streamline management of contractor firms & worker safety.

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Deploying a Management System Case Study

Read about how Gensuite was the right solution needed for this construction project.

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Vanguard Law Magazine: Spreadsheets Aren’t Enough

Gensuite automated and digitized this company’s manual process of tracking data through spreadsheets.

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Features of Gensuite Contractor Management System

  • View lists of contractor pre-qualifications and quickly assign to active projects
  • Identify and assign on-site corrective actions from desktop or mobile devices
  • Field observations capture onsite contractor-related safety issues and hazards with focused selection of at-risk acts & conditions
  • Dynamic management system of contractor firms who are actively providing services
  • Manage risks of contractor firms and safety performance, including contractor training and integration with onsite security for contractor firm badging
  • Measure performance through online dashboards and insights that provide real time feedback

Integrated Suite of Contractor Management Tools

Contractor Manager

Streamline management of qualified contractor firms through a centralized repository, track active onsite contractor projects, firm safety performance and contractor firm employee records.

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Initial Injury Reports

Log work-related injury and illness cases for contractor firm projects and allow supervisors / safety leads to track the investigation and follow-up details.

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Incidents & Measurements

Record incidents by type with customizable details specific to contractor firm; enable follow-up and root cause analysis and report & analyze metrics and performance trends.

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Inspection Tool

Conduct mobile inspections using customized inspection checklists, establish an auditing routine and assign to managers in the facility

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Survey Engine

Develop and manage contractor prequalification forms and surveys with the flexibility to use across the business.

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Safety Observations

Record and track behavior-based safety (BBS) observations for safe vs. at-risk activities using mobile and PC devices; enhance safety culture and drive safety program improvements.

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Safe Work Permits

Enable digitization of all aspects of a safety work permit request from review, approval and execution for consistency of safety-critical processes related to contractor projects.

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PPE Manager

Facilitate pandemic and operations-critical PPE tracking and inventory management with an ongoing, digitized list of available PPE
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